Human Resources Forms and Documents

The following forms and documents are available for download in PDF format. They are formatted to allow you to complete all highlighted fields before submitting a paper copy to the appropriate contact. These documents are periodically updated, so please continue to refer back to this page for the most current versions.

If you have any questions about these policies or procedures, please feel free to contact Jan Batt at 612-624-0788 or

Appointment Forms

New Hire/New Appointment Form
Appointment Change Form
Updated! Position Management Request Form
New Affiliate Form
Termination Notice Form
Exit Checklist
Verification of Highest Degree
Online Form I-9 instructions for staff, faculty, and adjunct faculty
Online Form I-9 instructions for undergraduate and graduate student employees
I-9 Process Information for International Students
Background Check Request Form
Background Check Process Information

Vacation and Sick Leave Reporting

MyU Electronic Absence Reporting
P&A Sick Leave Reporting Form
Paid Medical Leave Tracking (For Administrators)

Family Medical Leave Act (FMLA)

Manager's FMLA Checklist
College of Design FMLA Process

Workers Compensation

Reporting Workers Compensation Related Injuries


College of Design Search Processes and Procedures for Faculty and Staff
A Supervisor's Guide to Employee Onboarding

New Hire Orientation Information

New Employee Information
First Day, First Week, First Month
Checklist for New Employees
A Culture of Compliance

Faculty Promotion and Tenure

P&T College of Design FY17 Timeline
P&T FY17 Memo from Provost
P&T Procedure Changes Effective 2/1/12

P&A Promotion Guidelines

Teaching Staff

Performance Review Forms

FY17 Performance Review Timeline
College of Design Staff Performance Review Form
360 Feedback Sample Questions
College of Design Civil Service Staff - Merit Pay Plan
Adjunct Faculty Review Form

Staff Development Fund

Updated! Program Guidelines

Faculty Leaves

2016-2017 Faculty Single Semester Leave and Sabbatical Application Process + Timeline
Faculty Leave Guidelines

Faculty Leave Application Form


  • Wednesday, January 25, 2017 - All single semester and sabbatical applications are due to department heads. Please also send applications electronically to Jessica McCann, HR Generalist (
  • Wednesday, February 1, 2017 - All single semester and sabbatical applications are due from department heads to Jessica McCann. This is the only time single semester leave and sabbatical applications will be received and considered.

Professional and Administrative Staff Professional Development Leaves

Professional Development Leave Policy
Professional Development Leave Application Form

The deadline to submit all applications for leaves to occur during 2017-2018 is November 23, 2016.
The deadline to submit applications for leaves to occur during Summer 2017 or Fall Semester 2017 is March 27, 2017.

Applications should be submitted to your Department Head or immediate supervisor with a copy to Jessica McCann at